Receivables Ageing Software for Indian EPC
0-30, 30-60, 60-90, 90+ day buckets. Weighted DSO. Call priority queue. The receivables discipline that drops days-sales-outstanding by 18-22 days when run consistently.
Free Starter tier — no credit card
Your CFO is running a collection meeting in the dark
Tuesday morning. The Finance team has 47 outstanding invoices across 12 projects. The CFO asks: 'which 5 should we chase today?' The answer is a 40-minute Excel pivot — by which time the meeting has moved on. So the team chases the loudest client, not the largest leak. Industry-typical weighted DSO for Indian EPC SMEs sits at 110-140 days. The tools to reduce it exist; the discipline rarely does, because the data takes longer to assemble than the action takes to execute.
How it actually works
Five mechanics, each anchored to a specific Indian EPC failure pattern.
Standard 0-30 / 30-60 / 60-90 / 90+ buckets
Computed from billing date vs cash receipt date, per invoice, per project. The receivables ageing dashboard is the table-stakes view every Indian CFO has in Excel — but live, multi-project, and one click away.
Weighted DSO (not just average)
Mean DSO hides outliers. Weighted DSO weights each receivable by amount, surfacing the projects where capital is actually stuck. 'Average DSO is 90 days' becomes 'one ₹2 Cr invoice is 187 days old and dragging the portfolio.'
Retention release calendar
Retention amounts (typically 5-10% of contract value) sit invisible on most receivables dashboards because they have a release date months away. KaptIQ surfaces upcoming retention releases with WhatsApp alerts at T-30 / T-14 / T-7.
Call priority queue
Daily ranked list of which 5 invoices to chase first, weighted by amount × age × historical client payment cycle. Your collection team stops debating; they execute.
Multi-tier client structure
Government clients (120-180 day cycles), PMC clients (60-90 day cycles), private clients (30-60 day cycles) each have different baseline expectations. KaptIQ flags receivables by deviation from client-baseline, not absolute age.
Excel ageing vs Tally ageing report vs KaptIQ — same data, different decisions
| Capability | Excel pivot | Tally ageing report | KaptIQ |
|---|---|---|---|
| Bucket view (0-30/30-60/60-90/90+) | Built monthly, drifts daily | Available but not project-grouped | Live, project-grouped, role-filtered |
| Weighted DSO calculation | Possible but rarely done | Not native | Computed live, surfaced on dashboard |
| Retention release tracking | Separate sheet, often forgotten | Not tracked | Live calendar with WhatsApp alerts |
| Daily call priority queue | Built ad-hoc when CFO asks | Not supported | Auto-ranked daily, in Action Queue |
| Client-baseline deviation | Not computed | Not supported | Flags by deviation, not absolute age |
How this looks per vertical
The same capability adapts to each vertical's billing structure.
Common questions
How is this different from Tally's ageing report?
Tally shows you the numbers. KaptIQ tells you what to do — which 5 invoices to chase today, which retention releases need follow-up, which client is dragging weighted DSO. Decision layer, not transaction layer.
Does it work for government client cycles (120-180 days)?
Yes. Each client carries an expected payment cycle. Receivables are flagged by deviation from that cycle, not absolute age. A 90-day-old government receivable isn't an alarm; a 90-day-old private receivable is.
Can we track retention separately from regular receivables?
Yes. Retention is a separate sub-ledger with its own release date and WhatsApp alert calendar. Treating retention as 'just another receivable' is exactly why most teams write off 30% of it.
Does the system auto-send reminders to clients?
Currently no — by design. Indian EPC client relationships are nuanced enough that auto-emails to PMC project managers tend to backfire. The system surfaces who to chase; your team handles the conversation.
How does the call priority queue rank invoices?
Weighted by amount × age × historical client payment delay. The biggest, oldest, slowest-paying combinations rise to the top.
Can we export a CFO board pack?
Yes. PDF export ships at portfolio level (Enterprise tier) with weighted DSO trend, ageing buckets, top-10 receivables, and retention release calendar — boardroom-ready.
How does KaptIQ handle TDS and GST in receivables?
Receivables are tracked at gross-claimed and net-receivable levels. The gap between gross and net (TDS, retention, GST) is computed automatically per cycle.
Does it integrate with our accounting system?
CSV import/export currently. Live integration to Tally / SAP / Busy is on the roadmap; no live integration in v1.
Ready to stop running this in Excel?
Free Starter tier. Add your first 3 projects. See your Action Queue tomorrow morning.
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