Project Management Software for Interiors & Fit-Out Contractors
Designer revisions, sample approvals, snag lists, and the 21-day handover crunch — the fit-out workflow that doesn't fit into generic PM tools.
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All figures are industry-typical / modelled from publicly observable EPC data, not measured KaptIQ customer outcomes. KaptIQ is pre-revenue at launch — see homepage for current status.
What breaks today
The five recurring pain patterns that drive project management software for interiors & fit-out contractors projects into RA disputes, BG penalties, and capital lockup.
- ● Designer revisions arrive after material is procured, forcing scope rework that nobody bills correctly
- ● Sample approvals (laminate, fabric, tile, hardware) cycle 3-7 times — each round is a soft delay nobody tracks
- ● Snag lists at handover balloon to 120-300 items; retention release waits on the last 5 items, but nobody knows which 5
- ● Multi-vendor fit-out scope (carpentry, false ceiling, electrical, HVAC, painting, flooring) creates RA reconciliation chaos
- ● Client-side facility manager and designer disagree on snag closure — mediation eats 14-21 days of retention release
How KaptIQ is built for this
Vertical-specific milestone templates, RA reconciliation logic, and stagnation flags — not a generic PM tool retrofitted with a new logo.
Sample approval cycle tracker
Each sample (laminate, fabric, tile) is a milestone with a submitted date and an approved date. Stagnation alerts after 7 days at client tell your Project Coordinator who to chase, not who to wait for.
Snag list as closure-gate milestones
Each snag is logged as a closure-gate item. The closure workflow (PM submits → Director approves) blocks final RA / retention release until snag closure rate hits 95%+, with the last 5% reconciled item-by-item.
Multi-vendor RA reconciliation
Carpentry, false ceiling, electrical, HVAC, painting, flooring — each as a sub-scope with its own RA cycle. The portfolio dashboard shows cross-scope overlap and prevents double-claiming.
21-day handover sprint dashboard
When project handover is 21 days out, KaptIQ pivots the project to a sprint view: snag closure burndown, retention release dependencies, designer sign-off pending. Your Director-Projects sees what is actually blocking handover.
Related KaptIQ capabilities
Common questions
From founders, Director-Projects, Commercial Managers, and CFOs we have spoken to during the Founding 25 cohort design phase.
Does KaptIQ track sample approvals?
Yes. Samples are milestones with submitted and approved dates; stagnation alerts fire after 7 days at client. Your Project Coordinator's follow-up list builds itself.
Can we manage 200+ snag items per project?
Yes. Each snag is a milestone; the closure-gate workflow blocks final RA release until snag closure threshold is met. Standard fit-out projects with 120-300 snags are within design scope.
How does the system handle multi-vendor fit-out scope?
Each vendor's scope is a sub-billing-plan within the project, or a separate project linked under one parent. RA reconciliation runs at both levels.
Does KaptIQ handle designer revisions?
Designer revisions are versioned events with effective-from dates. RA claims are validated against the revision active on each milestone's certification date — eliminating the most common fit-out RA dispute.
What about retention release tracking?
Retention amounts (typically 5-10%) per project carry release dates with WhatsApp T-30 / T-14 / T-7 alerts. Retention you would have written off becomes a real collection task.
Is there a fit-out specific milestone template?
Yes. KaptIQ ships an interiors / fit-out vertical template with the seven standard gates: design freeze, material procurement, vendor mobilisation, execution, snag closure, handover, DLP.
Ready to stop losing capital to RA disputes and BG penalties?
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